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HR Specialist (Benefits Administration) - Watertown, NY

Posted: 08/16/2022

We are looking for a highly focused, detail oriented HR Specialist to join our team in Jefferson County who excels in Benefits Administration and views the employee as the customer to whom they are providing exception service. If this is you, come join us. We offer an excellent work environment, great benefits, generous paid time off and tuition assistance if you are furthering your education.


POSITION TYPE/EXPECTED HOURS OF WORK Monday - Friday; 40 hours per week. Non-Exempt


QUALIFICATIONS - Bachelors Degree in Human Resources, Business or related field with at least 1-3 years office experience or Associates Degree in Human Resources, Business or related field with 3-5 years office experience or a reasonable combination of education and direct work experience in the benefits administration field to demonstrate the knowledge, skills and abilities to perform the essential functions of the position with proficiency. Experience with employee benefit programs, billing and reconciliation highly preferred.


WORK AUTHORIZATION/SECURITY CLEARANCE Authorized to work in the United States and pass all background clearances.


SUMMARY/OBJECTIVE - Act as a liaison to facilitate employee enrollment and withdrawal of retirement benefits for Defined Benefit and Defined Contribution plans. Responsible for staff enrollment and maintenance of employee benefits plans.


ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


  1. Responsible for processing the necessary paperwork for the Defined Benefit Plan for all terminated employees as needed.
  2. Responsible for processing the necessary paperwork for the Defined Contribution plan for all terminated employees as needed and for employees in need of withdrawals or loans.
  3. Responsible for billing and maintenance of benefits pertaining to health plans and ancillary products.
  4. Responsible for organizing and conducting insurance information meetings for 60 day, one year and two year benefits.
  5. Responsible for the organization of and assisting in the benefit enrollment process, upon initial eligibility, qualifying event and open enrollment.
  6. Plan and execute the annual Benefits Fair to kick off the open enrollment process.
  7. Responsible for notification to staff when protected leave is expiring and benefits will move to COBRA coverage.
  8. Monthly monitoring of staff ACA status to ensure compliance with all requirements.
  9. Ensure year end processing of staff ACA forms and agency reporting is accurate and timely.
  10. Responsible for processing and maintenance of the Health & Welfare Benefits (insurance and pension).
  11. Responsible for conducting exit interview evaluations or mailing forms to all self-terminating employees.
  12. Responsible for maintenance of confidential personnel files.
  13. Cross train with the other Human Resources Specialists and assist in the Human Resources Department as needed.
  14. Maintain up-to-date procedures for all specific duties.
  15. Responsible for assisting with Identigo fingerprinting on rotating schedule.
  16. All other duties as assigned by the Chief Human Resource Officer and the Regional Human Resources Manager.



  • Ethical Conduct.
  • Time Management.
  • Organization Skills.
  • Project Management.
  • Personal Effectiveness/Credibility.


WORK ENVIRONMENT - This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.


OTHER DUTIES This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


The Arc Jefferson St. Lawrence is an Equal Opportunity Employer: Disabled/Veteran

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